Collection and processing of job applications, CVs, interview notes, and background verification.

Data Details
Data Subjects
Job ApplicantsCandidates
Data Volume
1,000 - 5,000 records
Data Categories
Full NameEmailPhoneCV/ResumeEducation HistoryWork ExperienceReferencesNational ID
Processing Type
Collection
Automated Decision-Making
No
Legal Basis
Legal Basis
Consent
Consent Mechanism
Online Application Form with Consent Checkbox
Purpose
Evaluating and selecting qualified candidates for open positions within the organization.
Legal Basis Detail
Applicant provides explicit consent during job application submission.
Recipients & Transfers
Cross-Border
Internal Recipients
HRDepartment Hiring ManagersLegal
External Recipients
Bayt.com (Job Board) (AE)LinkedIn (US)
Transfer Countries
AEUS
Transfer Safeguards
Standard Contractual Clauses with LinkedIn and Bayt.com.
Retention & Security
Retention Period
2 years after application rejection; indefinitely for hired employees
Retention Justification
Security Measures
✓ Encrypted Storage✓ Restricted Access (HR Only)✓ Secure Deletion Policy✓ Password Protection
PDPL Compliance Assessment
Update →
D1 Data Subject Rights & Consent
90%
Compliant

All requirements for Data Subject Rights & Consent are met. Documentation is complete and up to date.

D2 Processing Principles & Lawful Basis
82%
Compliant

All requirements for Processing Principles & Lawful Basis are met. Documentation is complete and up to date.

D3 Data Protection & Security
85%
Compliant

All requirements for Data Protection & Security are met. Documentation is complete and up to date.

D4 Organizational Requirements & Governance
75%
Partial

Most requirements for Organizational Requirements & Governance are addressed. Some gaps identified in documentation or p…

D5 Cross-Border Data Transfer
62%
Partial

Most requirements for Cross-Border Data Transfer are addressed. Some gaps identified in documentation or process.

D6 Compliance & Accountability
78%
Partial

Most requirements for Compliance & Accountability are addressed. Some gaps identified in documentation or process.

Associated Risks
1
Medium Applicant data retained beyond defined retention period… Open
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